Present on call: John Butler, Tricia Cruse, Todd Grappone, Julia Kochi, Sarah Pritchard, Ed Van Gemert (recorder), Bob Wolven, Jeremy York.
Absent from call: Paul Soderdahl.
1. (Revised 3-15-12) Continued discussion of a new charge for an advisory group to be recommended to the new HathiTrust Board of Governors.
The present Strategic Advisory Board recognizes a continued need for an independent group to develop strategy and provide advice with reporting lines to the HathiTrust Board of Governors.
Advisory Group strategic responsibilities include:
Clarification/discussion with the Board of Governors is required in areas including:
By-laws should specify:
Clearly specify the relationship between the Board of Governors and an advisory group. Specify the charge, scope and authority for each group.
Clarify roles as the group’s advisory function is separate from the duties of the Board of Governors, the Executive Committee, and the HathiTrust operations staff.
Articulate the role of the Executive Committee. Legal, financial, operational decisions that require quick turnaround?
Indicate a process for how new committees and working groups are to be established, who they report to, how charges are developed and approved, and how new ideas are to be vetted with governance groups and the membership.
2. Collection Analytics:
Todd Grappone (UCLA) provided the following background for today’s discussion:
Every collaborative online library project needs analysis if we understand what we have and what others would like us to share. The OCLC analysis tool, though good is incomplete. The ability for OCLC to serve as a robust collection analysis tool is limited, it’s all a one-off. How can the HT grow and bring in new members if we can't do sophisticated content analysis? We should look at the current state of tools (OCLC, PAPR?) and perform a gap analysis based on our needs. How do we compare HT content to analog complementary information (books linked to journals linked to newspapers etc).
Questions for SAB:
Several key questions/issues emerged in SAB discussion including:
Todd Grappone, Bob Wolven and Jeremy York agreed to meet to shape a draft charge taking these items into consideration.
3. HT Services Committee discussion
Ideas generated regarding the need for a HT services committee, including:
Skills needed - Committee composition to include:
SAB will proceed in drafting a charge that will be presented to the new Board of Governors.
John Butler, Tricia Cruse and Ed Van Gemert will draft a charge for SAB review.
Upcoming agenda item:
Plan a meeting with the HT Research Center folks