Members present: John Butler, Todd Grappone, Sarah Pritchard, Paul Soderdahl, Ed Van Gemert (note taker), John Wilkin, Bob Wolven.
Members absent: Tricia Cruse, Julia Kochi
1. Continued discussion of a new charge for an advisory group to be recommended to the new HathiTrust Board of Governors.
The current Strategic Advisory Board recognizes the continuing need for an independent group that will develop strategy and provide advice with reporting lines to the HathiTrust Board of Governors.
Advisory Group strategic responsibilities include:
Clarification/discussion with the Board of Governors is required in areas including:
By-laws should specify:
3. SAB review of the Collections Committee’s Recommendations for Handling Duplicates in HathiTrust
The Executive Committee (and the SAB) accepted and approved the report and also approved publishing the report for the membership.
The Collections Committee recommends that large-scale de-duplication is not something that should be attempted now, but rather the situation should be reassessed at least annually given all of the complexities that emerge in the report. The committee acknowledged that duplication is a potential source of confusion for the user and encourages continued efforts to improve the user interface without removing duplicates at this time. It is also pointed out that there are legitimate, practical reasons for when duplicates are removed from the digital repository. The committee also recommends that if an institution’s contributed copy is removed, that institution retains the same usage rights to digital copies as those libraries whose digital copies were favored for retention.
Several questions emerged from subsequent SAB discussions that are being referred back to the Collections Committee for clarification including:
3. The need for a user services group.
The SAB also discussed the need for a user services group in an effort to insure that operational work is being done in the right place, including the ongoing assessment of user-facing services. More discussion to follow.