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Bibliographic Metadata Specifications

HathiTrust requires bibliographic records sufficient to:

  • Identify and collate records that each describe items exemplifying the same manifestation (e.g., show all records for a particular edition of a specific title).
  • Identify and track records to their contributor.
  • Facilitate record updates.
  • Make an initial rights determination about each volume. Details about the information that is used to bibliographically determine rights attributes is available here: http://www.hathitrust.org/bib_rights_determination.

Records submitted should:

  • be as complete as possible
  • in MARCXML format
  • in utf8 encoding
  • include OCLC number
  • each describe a single item using a single 955 field with that item's description (one bibliographic record per item; multi-volume works should have the same record repeated for each volume)

Records missing the following MARC fields or data elements will result in error or warning:

  • LDR
  • 008
  • OCLC number
  • 245$a (or 245$k, when applicable)

Records should adhere to the following standards (MARC 21 Minimal Level Requirements are bolded):

Data Element

MARC

Required

Strongly Preferred

Specifications

MARC Leader

LDR

X

 

 

Bibliographic Format

 

LDR/06

 

X

 

Value should be recognized Record type value from MARC Format for Bibliographic Data

LDR/07

Value should be recognized Bibliographic level value from MARC Format for Bibliographic Data

Contributor’s local system record number

001

(or contributor-identified location)

X

 

If local system numbers are not in MARC 001, please specify location in coversheet.

Contributor’s MARC org code

003

 

X

Value should be one of recognized codes from the MARC Code List for Organizations: http://www.loc.gov/marc/organizations/

Date and time of latest transaction

005

 

X

 

Additional material characteristics

006

 

X

 

Physical description

007

 

X

 

Fixed-length data elements

008

X

 

 

Type of date/Publication status

 

008/06

 

X

 

Publication start date

008/07-10

 

Publication end date (if applicable)

008/11-14

 

Publication place

008/15-17

 

Material type descriptions

(as specified per material type)

008/18-34

 

Language

008/35-37

Value should be one of recognized codes from the MARC Code List for Languages: http://www.loc.gov/marc/languages/

LCCN

010

 

X

 

ISBN

020

 

X

 

ISSN

022

 

X

 

OCLC #

035 $a

(or contributor-identified location)

 

X

Must be the master record number, not the institution record number. Please specify prefixes used in coversheet. If OCLC numbers are not in 035$a,  please specify location used in coversheet.

Cataloging source

040 $c

 

X

Value should be from recognized codes from the MARC Code List for Organizations: http://www.loc.gov/marc/organizations/

Language

041

 

X

Use for resources that include multiple languages. Value should be from recognized codes from the MARC Code List for Languages: http://www.loc.gov/marc/languages/

Call/Classification number(s)

050

 

X

Include at least one classification number from an established classification system recognized in the MARC 21 Format for Bibliographic Data, if nothing but a local call number is included please include documentation of the structure of the 09X fields and input conventions in your coversheet.

060

082

086

09X

Main entry (NR)

1XX $a

 

X

 

Uniform title (NR)

240 $a

 

X

 

Title statement (NR)

245 $ak

X

 

 

Edition statement (NR)

250

 

X

 

Publication statement

260 $abc

 

X

 

Physical description

300 $a

 

X

 

Series statement (if applicable)

490

 

X

 

Added entries (if applicable)

70X-75X

 

X

 

Series Added Entry – Uniform title (if applicable)

830

 

X

 

Item description

Local item identifier (e.g., barcode) or ARK identifier (Internet Archive content)

955 $b

(or contributor-identified location)

X

 

Local item identifiers must be less than 32 characters and alpha characters must be case-insensitive.

The ARK identifier will used as the local item identifier for volumes downloaded from the Internet Archive.

Internet Archive identifier

955 $q

(or contributor-identified location)

X

 

If applicable - required for volumes downloaded from the Internet Archive.

If not in the 955$q, please specify location in the coversheet.

Enumeration and chronology

955 $v

(or contributor-identified location)

X

 

When applicable, where available. Enumeration/chronology information (date in particular) is required for rights determination of serial volumes.

Preferred that enumeration and chronology statements are <200 characters.

If not in the 955$v, please specify location in the coversheet.