Navigation

Copyright Review Program

 

Program announcement: 2018-19 open call for participation

We invite your continued participation and seek new team members for copyright review projects. 

There will be two open calls for nomination.  The current call opening today is just for the U.S. State Government Documents project.  In January 2019, we will open a call for reviewers on the U.S. Monographs project.  We expect to have a limited number of seats available this year.

To nominate yourself or an individual you supervise to work on State Government Documents, please fill out this application before the deadline of October 1

Team member nomination form -  U.S. state government documents (1923-1977) https://goo.gl/forms/GX9hfnNp6xIYLtPa2 

  • The deadline to nominate is October 1, 2018.
  • The September open call is only for State Documents project.  For those interested in working on the US Monographs copyright review project, nominations will be solicited starting January 7, 2019.

There was an informational webinar about the Participating in the HathiTrust Copyright Review Program held on September 11, 1:00-2:00pm ET for anyone seeking to learn more about participation.  Slides and recording.

To nominate for a copyright team member position on the US State Government Documents project you must:

  • be employed at a HathiTrust member institution
  • have the support of your institution to contribute 3 hours of regular work time each week for a year
  • be present at online class training sessions or watch the recorded classes promptly (Oct 22-Nov 7)

Please contact Kristina Eden at keden@hathitrust.org for information on how your institution can take part in this important work. 

Additional information is located on the page Participating in Copyright Projects

Background

The Copyright Review Management System (CRMS) has enabled large-scale, distributed investigations into the copyright status of works in the HathiTrust collection. Since 2008, over 50 reviewers at 22 libraries have reviewed 600,000 items, determining that more than 320,000 are no longer protected by copyright and have entered the public domain. This is approximately 5.7% of the current 5.6 million volumes that are fully viewable in HathiTrust. The focus of the project has been on works published:

1)    In the United States, published between 1923 and 1963 (CRMS-US)
2)    In the United Kingdom, published before 1943 (CRMS-World)
3)    In Canada and Australia, published before 1963 (CRMS-World)

The program has been a stellar example of cooperative action to address a significant problem: the lack of knowledge that we have about the copyright status of our collective collections. In addition to making large numbers of books openly viewable, the program has developed a rigorous process for the investigation of copyright status, which can be used to model investigations of other content. In April 2016, the ALA recognized the program with the L. Ray Patterson Copyright Award, which recognizes “contributions ... that demonstrate dedication to a balanced U.S. Copyright system through advocacy for a robust fair use doctrine and public domain.”

From 2008-2015, the CRMS program was generously funded by the Institute of Museum and Library Sciences (IMLS) and managed by the University of Michigan Library Copyright Office.  It is now operated by HathiTrust.

Program goals: 2016-2018

Copyright Review of US Monographs dated 1923-1963

Works published in the United States between 1923 and 1963 were the basis of the first CRMS project. The pool of candidates was largely completed in 2014 as focus shifted to publications with UK copyright. The ongoing addition of materials to HathiTrust has resulted in a rebuilding of the pool, which we began reviewing again in January 2017.

Scope : Monographs published in the United States in the years 1923-63.
Candidate pool : 83,900
Staffing (2017): 26 reviewers, approx. 4.7 FTE
Staffing update (2018): 28 reviewers, approx. 5.2 FTE
Reviewer commitments : Through December 2018

 

Copyright Review of US State and Local Government Documents

State government documents, unlike works of the U.S. federal government, are not by default public domain but rather receive protection under copyright law to the same degree as any other publication. However, if a state government published a work prior to 1978 and did not affix copyright notice, copyright protection for that work was lost and the work can be considered to have entered the public domain. This pool of candidates has been reviewed as a pilot until now. With the continued interest from researchers and a high value public domain return rate (around 70%) we upgraded this from a pilot to an official project in January 2017.

Scope : Monographs published by US state and local governments in the years 1923-77.
Candidate pool : 65,500
Staffing (2017): 6 reviewers, approx. 0.6 FTE
Staffing update (2018): 25 reviewers, approx. 2.4 FTE
Reviewer commitments : Through December 2018

 

HathiTrust Copyright Review, participating institutions for 2018

  • Amherst College
  • Boston College
  • Cornell University
  • DePaul University Library
  • Georgia State University
  • Johns Hopkins University
  • Lafayette College
  • McGill University
  • Michigan State University Library
  • New York University
  • Penn State University Libraries
  • Princeton University
  • Stanford University
  • Temple University
  • Texas A&M University Libraries
  • The Ohio State University
  • The University of North Carolina at Chapel Hill 
  • UCLA
  • University of Arizona Libraries
  • University of California, Santa Cruz
  • University of Florida
  • University of Illinois at Urbana-Champaign
  • University of Massachusetts Amherst
  • University of Michigan
  • University of Minnesota
  • University of Pennsylvania
  • University of Pittsburgh
  • University of Tennessee
  • University of Virginia
  • Wake Forest University
  • Washington State University
  • Yale University

 

Toolkit

Finding the Public Domain, published by Michigan Publishing in June 2016 with funding from IMLS, is a comprehensive guide to understanding CRMS methods and to aid others in implementing similar copyright projects. This toolkit provides a window into the collaboration, research methods and technology behind CRMS, and aims to share this transformative activity broadly. Finding the Public Domain is available for free as an e-book. Print copies, offered for sale on a cost recovery basis, are available through Amazon.

 

Accomplishments: 2008-2018 

 

Volumes determined

Public domain

U.S. publications (1923-1963)

425,544

56.6%

United Kingdom, Canada, Australia (1870’s-1940’s)

314,398

51.0%

Total

739,942

54.2%

 

Grants

CRMS-US, IMLS National Leadership grant (2008-2011)

Scope: U.S. monographic publications, 1923-1963
Website: http://www.lib.umich.edu/imls-national-leadership-grant-crms
Final report to IMLS: February 15, 2012 (pdf)

CRMS-World, IMLS National Leadership grant (2011-2014)

Scope: U.S. monographic publications, 1923-1963 (cont’d from prior grant); UK monographs before 1943, Canadian/Australian monographs before 1963
Website: http://www.lib.umich.edu/imls-national-leadership-grant-crms-world
Final report to IMLS: December 2011 to November 30, 2015 (pdf)

CRMS-Toolkit, IMLS National Leadership grant (2014-2016)

Scope: UK monographs before 1943, Canadian/Australian monographs before 1963 (cont’d from prior grant); pilot review of non-serial U.S. state government documents 1923-1977; and publication of a toolkit for copyright review based on the CRMS model.
Website: http://www.lib.umich.edu/imls-national-leadership-grant-crms-world
Interim report to IMLS: December 2014 to November 30, 2015 (pdf)

 

Program staff

HathiTrust/University of Michigan copyright review team

  • Kristina Eden, copyright review program manager
  • Moses Hall, lead programmer
  • Greg Nichols, trainer and expert reviewer
  • Heather Shoecraft, state government documents project manager
  • Melissa Levine, legal specialist (UM Copyright Office)
  • Justin Bonfiglio, legal specialist (UM Copyright Office)

Current copyright reviewers from institutional partners

  • Amherst College: Maryanne Alos
  • Boston College: Naomi Rubin
  • Cornell University: Caitlin Finlay
  • DePaul University: Wendall Sullivan
  • Georgia State University: Laura Burtle
  • Johns Hopkins University: Chris Case (expert reviewer)
  • Lafayette College: Ana Ramirez Luhrs
  • McGill University: Louise Robertson
  • New York University: Zach Coble
  • Penn State University Libraries: Grace Brooks, Melanie Rinker, Nicolle Nicastro (expert reviewer), Jenn Phillips
  • Princeton: Jennifer Block (expert reviewer)
  • Stanford University: Judy Marsh
  • Temple University: Fred Rowland
  • Texas A&M University Libraries: Laura Sare
  • The Ohio State University: Maria Scheid
  • The University of North Carolina at Chapel Hill: Cynthia Baker, Cynthia Cowan, Lisa Gregory, Anne Conway
  • UCLA: Callie Holmes, Kip Hannan
  • University of Arizona Libraries: Elissa Mondschein
  • University of California, Santa Cruz: Sue Perry
  • University of Florida: John Griffin, Acacia Ramey
  • University of Illinois at Urbana-Champaign: Qiang Jin
  • University of Massachusetts Amherst: Jeremy Smith, Lisa Di Valentino
  • University of Michigan: Greg Nichols (expert reviewer), Heather Shoecraft (expert reviewer)
  • University of Minnesota:  Rory Segety (expert reviewer), Melissa Aho, Marlys McGuire
  • University of Pennsylvania: Nat Bender, Shawn Jasper
  • University of Pittsburgh: Jonah McAllister-Erickson, David Frank
  • University of Tennessee: Rachel Caldwell
  • University of Virginia: Bill Corey
  • Wake Forest University: Melde Rutledge
  • Washington State University: Linda Frederiksen
  • Yale University: Judy Marsh

Previous copyright reviewers and staff from institutional partners

 

Presentations

  • Melissa Levine, Kristina Eden. Finding the Public Domain webinar presented for ALA CopyTalk. September 1, 2016.
  • Bernadette Bartlett, Kyle Courtney, Kristina Eden and Kris Kasianovitz. State Government Information and the Copyright Conundrum, webinar presented for Indiana Networking for Documents and Information of Government Organizations (INDIGO). June 15, 2016.
  • Bernadette Bartlett, Kyle Courtney, Kristina Eden and Kris Kasianovitz. State Government Information and the Copyright Conundrum, webinar presented for Help! I'm an Accidental Government Information Librarian. April 25, 2016. (webinar recording
  • Argryi Panezi, Melissa Levine, Kristina Eden. The International Framework and the Reality of Copyright Determination: Copyright Developments in the US, the EU and WIPO and Briefing on the Copyright Review Management System (CRMS). DPLAfest 2016, Washinton D.C. April 15, 2016. Eden slides, Panezi slides
  • Michael Furlough, Kristina Eden. Copyright Reviews and Access in HathiTrust. presented for HathiTrust membership. March 16, 2016.
  • Bernadette Bartlett, Kyle Courtney, Kristina Eden, and Kris Kasianovitz. State Government Information and the Copyright Conundrum, presented for ALA OITP CopyTalk. February 4, 2016. Slide presentation.

 

Papers

 

Contact

Kristina Eden, Copyright Review Program Manager
keden@hathitrust.org
734.764.9602